Privacy Statement

Privacy-sensitive data is processed through the website (www.inmotio.eu) of and the SaaS service provided by Inmotio Object Tracking B.V. This data is referred to as personal data. We believe that it is very important to treat personal data carefully. It is for this reason that we process and secure personal data.

In the course of processing we comply with the requirements stipulated in the relevant privacy legislation. Amongst other things, this means that we:

  • clearly stipulate the purposes for which we process such personal data in this privacy statement;

  • confine the collection of personal data to that which is required for the purposes that have been determined;

  • first ask you for your explicit consent to process your personal data in those situations in which your consent is required;

  • adopt appropriate security measures to protect your personal data and also require this of any party that processes your personal data at our behest;

  • respect your right to have us present you with your personal details to inspect, correct or delete at your request.

In this privacy we explain which personal data we collect and use, and for what purpose we do this. We recommend that you read this statement carefully. Please refer to our Cookie statement on our use of Cookies.

This privacy statement was last amended on February 4th 2021.

Use of personal data

When you use our website, you leave certain data behind. Such data is often of a business nature but it may sometimes also be personal. In general, we process your personal data for the purposes of providing our services and for related purposes, such as invoicing, providing support, and tracking down and combating fraud or the misuse of our services. More specifically, we process your data for the following purposes:

  1. the registration process which you follow to register for a subscription (on a trial basis or otherwise);

  2. granting access to our services;

  3. processing the contact form which you have filled in;

  4. sending you any newsletters if you have been registered for any;

  5. sending you messages pertaining to our services;

  6. sending you invitations to participate in surveys covering customer satisfaction and loyalty, for example.

When doing this, we process the following data:

  1. your records – your name, sex, address and contact details (telephone number and email address), and your payment and business details;

  2. your access records – your log-in data comprising your user name and password;

  3. your contact form – your name, email address and the information which you voluntarily enter into your message;

  4. our newsletters – your email address. An unsubscribe option is available in the case of each newsletter;

  5. our service messages – in addition to the service messages which are presented as part of our services, we may send service messages to your email address.

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Website.

Google Analytics. Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can opt-out of having made your activity on the Website available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page. We use Google Analytics to monitor and analyze the use of our website. Concerning the processing of data with Google Analytics we:

  • have a contract with Google;
  • have ‘masked’ the final octet of your IP-adress;
  • turned of (the option to) share data with Google;
  • do not use other Google services with Google Analytics.

Sub-Processors

  • Gravity Forms. Our forms are created by the WordPress plugin “Gravity Forms” (by Rocketgenius Inc.). When submitting a form, the data you submit, will be saved in the website’s (WordPress) database. So it’s possible that we save some personal data. Next to the forms you fill in, we’ll also save the IP-address of the user submitting the form. We do this to prevent SPAMmers from abusing our forms. In no-way this data is shared with RocketGenius. Every form you submit will also be sent to ActiveCampaign. When you accept cookies and submit a form, we will also install a cookie to identify you the next time you visit the website, so we can show you more relevant content.
    You can find the privacy policy from Gravity Froms here.
  • Hubspot. Hubspot is an integrated software solution that we use to cover different aspects of our online marketing. This includes, among others: Email marketing, reporting and contact management (e.g., user segmentation & CRM). Our registration service enables visitors to our website to find out more about our company, to download contents and to provide their contact information, together with further demographic information. This information, together with the contents of our website are stored on the servers of our software partner HubSpot. We can use it to make contact with visitors to our website and to determine which of our company’s services are interesting for them. All information collected by us is subject to this data privacy policy. We use all information collected exclusively for optimizing our marketing measures.
    More information about the Privacy Policy of Hubspot can be found here.
  • Intercom. Intercom Company uses the live messaging service provided by Intercom R&D Unlimited Company (“Intercom”), 55 2nd St, San Francisco, CA 94105, USA to provide you live chat on the application. Intercom uses cookies and collect information to allow you to chat with our consultants across multiple pages when using our product(s).
    For more information on your rights and on how Intercom is processing data please see Intercom’s Privacy Policy here.
  • Homerun. Our job applications are created in the Homerun-environment. Homerun helps organizations in organizing hiring, reviewing candidates and treating candidates well. Through Homerun’s application forms, we ask for the following data: first- and last name, email address, date of birth, place of residence, phone number, education, experience and resume. This information is required in order to apply. Your address, country of residence, social media links and a personal picture is optional information. When applying, you’re asked to authorize Homerun and us to store your information up to 12 months after sending in your application. After that period, the information is deleted unless you authorize us to keep the information for a longer period.
    More information about the Privacy Policy of Homerun can be found here.

Cookies

We use cookies. Please read our cookie statement for more information about this.

Security

With us your personal data is in safe hands. We have adopted various technical and organisational measures to protect your personal data against misuse, unauthorised access and other forms of unlawful processing.

Video monitoring

In and around our building we use public video monitoring to secure our staff, business and property. In those places where video monitoring occurs, this is clearly indicated on stickers. Only authorised persons may have access to the video images. Unless a disaster occurs, those video images are stored for no longer than seven (7) days before they are deleted. In this case the images are deleted once they are no longer required in connection with the relevant disaster.

Retention periods

Your personal data will not be retained for longer than is necessary for the purposes for which it is processed.

Supply to other parties

We will not supply your personal data to any other party, unless this is required for the purposes of providing the service requested or if we have a legal duty to do so.

Third-party websites

This statement does not apply in the case of any third-party websites which are linked to our website by means of hyperlinks. This is because we cannot guarantee that those websites will deal with your personal data in a reliable or secure manner. Before using such a website, please always read its privacy statement so as to ensure that your data will be dealt with properly.

Minors

If you are sixteen (16) years of age or younger, you may only use our website under the supervision of your parents or legal representative.

Amendment of this privacy and cookie statement

We may amend this privacy statement from time to time. Any amendment will be published on our website. We therefore recommend that you consult this privacy statement regularly, so as to ensure that you are aware of any such amendment.

Inspection and amendment of your data

If you have supplied us with personal data, you may send us a request to view, amend or delete it. To do so, please contact us using the method of your choice. If your data is incorrect (or no longer correct), you may ask us to amend or delete it.

In order to prevent any misuse from occurring in this respect, we may ask you to identify yourself appropriately by sending us a copy of valid proof of identity as well. Do not forget to conceal your CSN and passport photograph on such a copy. Where personal data is concerned which is linked to a cookie, you will be required to send us a copy of the cookie in question as well. You may find it through your browser settings.

Dutch Data Protection Authority

Naturally, we look forward to helping you if you have a complaint concerning the processing of your personal data. Should you nevertheless fail to reach agreement with us, in accordance with the relevant privacy legislation you are also entitled to submit a complaint to the privacy regulator, the Data Protection Authority.

Contact details

If you have any questions concerning your privacy and/or this privacy statement, please feel free to contact us.

DOWNLOAD PRIVACY POLICY AS PDF